HomeCareersFront Desk Officer/ Receptionist

Front Desk Officer/ Receptionist

  • May 23, 2022
  • Posted by: aaycweb
  • Category: Careers
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Organization AFRO ARAB YOUTH COUNCIL
Location Bunamwaya Zzana
Post Title Front Desk Officer/ Receptionist
Duration I year
Department Finance and Administration
Line Manager/Reporting Human Resource Officer
Directly Supervises
Context Afro Arab Youth Council (AAYC) was formed in 2004 at the conclusion of the first ever African and Arab Youth Festival held in Khartoum, Sudan as per the Khartoum Declaration. Its headquarters shifted to Kampala in 2008 at the conclusion of the second similar festival in which the youth gathered in Munyonyo decided to construct a permanent home as secretariate for the AAYC in Uganda as per the Kampala communique. The AAYC aims to use practical approaches to deal with youth pressing issues and provide realistic solutions which corelate with the current times. It is therefore an advocacy/lobby group for youth with membership of over 50 countries of the Africana and Arab world including African Union, Arab League and other International bodies.

 
Position Objective Handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, filing and making travel plans. Works and supports the administration to ensure that all administrative work is run effectively.

 
Main Duties (50%)
  • Answer phones and take messages
  • Respond to emails
  • Manage mail correspondence
  • Welcome and direct clients and visitors
  • Help maintain office calendar
  • Assist with invoicing
  • Perform data entry and filing tasks
  • Manage inventory of office supplies
  • Perform other clerical tasks as needed

 
Attendance (30%)

 

 Full Time Staff

 
Any other duties (10%) Working and or supporting the team

 
Delegation of work (5%) Assigned work

 
Accomplishment (5%) Of tasks

 
 

Required Knowledge Skills and abilities

 

 
  • Administrative or clerical experience preferred
  • Computer proficiency
  • Organizational and time management skills
  • Calm and professional appearance
  • Excellent communication and Customer care skills
  • A very welcoming personality.

 
Academic Qualifications and Experience
  • Diploma in any relevant field
  • Knowledge on the functioning of International NGOs.
  • Undergraduate qualifications is an added advantage.

 
Salary As per the AAYC salary structure
Deadline Applications closed

 

 



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