Organization | AFRO ARAB YOUTH COUNCIL |
Location | Bunamwaya Zzana |
Post Title | Manager for Public Relations and Communications |
Duration | I year |
Department | Public Relations and Communications |
Line Manager/Reporting | Director for Communications and International Relations |
Directly Supervises | Public Relations and Communications Officers, |
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Context | Afro Arab Youth Council (AAYC) was inaugurated by youth of Africa and Arab world gathering in Khartoum, Sudan in 2004. Its headquarter later changed to Uganda after the resolution of the Afro Arab Youth Festival of 2008, in Munyonyo (Kampala Declaration) that resolved to construct its AAYC permanent home in Kampala. A secretariat was set up at Bunamwaya to pursue the objectives of the AAYC as outlined in the AAYC Statutes. The AAYC aims to use practical approaches to deal with youth pressing issues and provide realistic solutions which corelate with the current times. It is therefore an advocacy group for youth with membership of over 50 countries of the African and Arab world including African Union, Arab League and other International bodies. |
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Position Objective | Creating and implementing of the communications plan and engage in all Public Relations of the Organization in collaboration with the Secretary General. Providing advice on protocol. Writing briefing papers and proposals for senior stakeholders. Providing a good image of AAYC with practice engagement with the modern and other Stakeholders. |
Main Duties (20%) | Participates in strategic planning and goal setting for the Unit in collaboration with the Director of Communications and International Relations. Communicates with the Secretary General about ongoing programs, projects and events. Schedules engagements of AAYC and follow-up. Provides strategic Government relations support to Afro-Arab programs and projects. Develops Afro-Arab stakeholder engagement with Government, multilateral Institutions, and Civil Society on the Future of Work, innovation in the sector. Write analysis, briefing, messaging and speeches as related to Afro- Arab Governments and sustainability relations, and monitoring and evaluation of project impact; In-charge of all the Public Relations and marketing arm of the Organization. Engage corporate partners, sponsors and ensure AAYC is part of corporate engagements. Attend media presentations on radio, TV where AAYC is invited /involvement. Author write-ups and articles for print media, press, radio, online and other forums of engagement.
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| Protocol Services (10%) | Provides in-person protocol and supervises protocol services and other arrangements for the Secretary and Deputy Secretary Generals. In charge of conducting AAYC tours and travels for Secretariat staff members and work with travel agents. In charge of Corporate Social Responsibility of the AAYC Collaborates with the Communication & Information Director in matters of protocol with Ministries of Foreign Affairs as required. Supervises and facilitates diplomatic relationships and communication with agencies and affiliates, Diplomatic Missions and Governments. Works with the Human Resources and other Departments to ensure that all the necessary systems are in place to receive any Executive/staff members from Afro Arab countries. Manage local guests’ movement. Follow up on immigration documentation for local AAYC staff.
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| Information Management services (5%) | Develops, plans, and executes the AAYC Information plans, publications and programs. Prepares and/or reviews speeches, public statements and other documents for the Secretary and Deputy Secretary General. Recommends and implements a program of activities to enhance the reputation of AAYC with internal stakeholders. Supervises the dissemination of information to AAYC internal and stakeholders.
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| Other duties (10%) | Responds to queries from other departments, customers, stakeholders, members of the public and overseas contacts. Assists with the planning and co-ordination of conferences, projects and events. Performs any other related duties as assigned from time to time.
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| Attendance (50%) | Full time |
| Accomplishment (5%) | Of Key tasks |
| Required Knowledge Skills and Abilities | Excellent knowledge of diplomacy and Public relations. Excellent knowledge of business etiquette Demonstrated knowledge of the principles and practices of corporate communications and branding. Excellent interpersonal, communication (oral and written), customer service skills, sound negotiation and presentation skills. Demonstrated ability in the production of informational materials. Proficiency in the Microsoft Office suite of programs, including Word, Excel and PowerPoint and the ability to learn new software applications. Ability to handle crises in a diplomatic and effective manner. Ability to build trust and credibility and establish and maintain effective working relationships with other colleagues. Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Ability to work in a team, and demonstrate the highest level of professional integrity, respect and diplomacy for colleagues and others. Ability to always maintain confidentiality.
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Academic Qualifications and Experience | Masters or Bachelor’s degree from a recognized Institution in Mass Communication, Public Relations, Journalism, Corporate Affairs, Marketing, or a related Field. For other relevant fields a post graduate training in International Relations, protocol is an added advantage. Ability to write and communicate in any of the three official languages of the AAYC. Knowledge of functioning of International NGOs Minimum of three years working experience in Public Relations, Communication, Media Relations, Marketing. Experience in serving in position at leadership district or national level including dealing with people relations is an added advantage.
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Salary | - As per the AAYC salary structure
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